LOCATION

The event is in Riverhead Forest, with the base at the big red shed just inside the Riverhead Forest at the corner of Barlow and Ararimu Valley Roads [GOOGLE MAP LINK HERE]. Please park as directed.

THE COURSE

The course will be a 4km lap (with 40m of vert) through a mix of commercial pine forest.  The course is mainly on the lower valley floor so with minimal hills!!

Lap times start and finish under the start/finish gantry.  The course weaves through the tent village, so relay teams transition between runners outside your tent.

Review the course in detail or download a gpx file …[HERE]

TEAM MAKE UP

Teams can be made up of 2-6 people aged 14 years or older.

Corporate teams should have all team members in full or part-time employment at the same organisation.

Every team member must complete at least 2 laps each.

RULES

COMPULSORY GEAR

Because of the lap nature of the course there is no compulsory gear required.

SUPPORT CREW

Other team members, family etc can act as support crew for runners.

General supporters can cheer/encourage/kick up the arse at the finish line etc but can not join the runners in their tents. This is to prevent overcrowding on the course around the tents.

SPECTATORS

We welcome spectators to come and have a look and support all the runners, however this is at the event centre only.  No spectators are allowed out in the forest, as they may be deemed support for a runner and may result in that runners disqualification.

Please be aware of the limited resources we have had to bring on site, e.g. toilets and water which participants have helped pay for so, they should have priority.

No dogs are allowed in the forest or at the event centre please.

ON COURSE REFRESHMENTS

There will be no aid stations or any water provided out on the course – you’re on your own, in this regards, when you’re out on the lap…its only 4km!

There will be water available for participants at the event base.  We are cup free so please bring your own vessel for holding water.

TENT SITES

Each solo and team will be allocated a 3m x 4m site within the event base. A section of the course will weave amongst the tent sites allowing teams to transition right outside their tent, or solos to getsome aid,  before continuing to the start/finish line. No vehicles will be allowed on the tent sites.  You bring your own tent.

Apart from having same event tents in the same section of the tent village (see site plan below), tent sites are allocated on a first in first served basis rather than being allocated.  So just arrive and choose a spot and if you want neighbouring tent sites then arrive together or save a site next to yours.  3 or more teams entered such as corporate teams, running clubs or extended families can request this by emailing the event organisers at  shaun@lacticturkey.co.nz

Tent sites do not have power or water.

NEED A TENT SET UP

Need a tent setup – check out hisandhersevents.co.nz who can hire you the works – Gazebo, chair, chilly bin etc. They set it up all ready for you to move into it on the day.  Get in touch with Chris and Helen to book your set-up

POWER & WATER

There is no mains power onsite – please plan accordingly with powerbanks etc. The event crew rely on generators to drive the lights, timing, computers etc so we cannot offer this to participants for fear of overloading the generators.

We will have a very limited supply of water. We recommend people bring enough water for themselves/their teams. We will have some available but it’s easier if you all bring your own.

RULES, T&C’s, PARTICIPANT WAIVER

The following are the rules of the event and you will sign your agreement to these during the entry process.

Event in the following waiver declaration is known as “The Trail LoopHer”.

• I agree to comply with the rules, regulations and event instructions of the Event.
• At all times competitors must obey the instructions of Race Officials and Police Officers and beware of vehicular transport. Any competitor who fails to obey the instructions of Race officials or the Police will be removed from the Event and disqualified. The race director has the discretion to disqualify competitors.
• No competitor may use any banned substances with the intent to improve their performance, eliminate the sense of fatigue or for any other purpose. Any competitor serving a ban for banned substances in another sport is not permitted to enter.  The Event Organisers may test any athlete for the use of a prohibited substance at its own discretion – a positive test resulting in disqualification.
• It is important that all competitors exhibit good behaviour and sportsmanlike conduct, and treat fellow competitors, Event organisers, volunteers and contractors with courtesy and respect. Failure to do so may result in disqualification at any time before, during or after the Event.
• If a competitor withdraws from the Event they must advise the finish line officials of their withdrawal as soon as possible and prior to leaving the venue.
• I acknowledge that there are risks involved with participation in this Event and fully realise the dangers of participating in an event such as this and fully assume the risks associated with such participation and my wellbeing during the Event.
• I understand and agree that situations may arise during the Event, which may be beyond the immediate control of officials or organisers, and I must continually participate in a manner that does not endanger either myself or others.
• I certify that I am physically fit, have sufficiently trained for participation in the Event and I have not been advised otherwise by a qualified medical person.
• The Event organisers reserve the right to alter rules, regulations, Event course and venues at any time provided athletes are advised prior to the Event, or if such a change is in the interest of competitor safety.
• The Event Organisers reserve the right to implement the contingency plan in the interests of competitor safety but will not be held liable for any loss as a result of such a decision. In the event such a decision is made, if the conditions are still deemed to be unsafe, the Event organisers have sole discretion, and may cancel the Event without obligation to refund entry fees.
• Neither the organisers, the sponsors nor other parties associated with the Event shall have any responsibility, financial or otherwise, for any risk incident that might arise, whether or not by negligence, from any direct or indirect loss, injury or death that might be sustained by me or any other party directly or indirectly associated with me, from my intended or actual participation in the Event or its related activities. I do therefore hereby on behalf of my heirs, executors, administrators and assignees release and forever discharge the organisers, sponsors of, landowners and any and all persons involved in the conduct of the event from any and all liability whatsoever or claims of damages or actions whatsoever (including negligence) in any manner arising out of my participation in the Event.
• I authorise my name, voice, picture and information on this entry form to be used without payment to me in any broadcast, telecast, promotion, advertising, or any other way pursuant to the Privacy Act 1993.
• I consent to organisers or suppliers filming me with an aerial quadcopter above or next to me while taking part in the Event.
• I consent to receiving medical treatment which may be advisable in the event of illness or injuries suffered during the Event.
• I have if relevant to this Event, made my team members aware of these conditions and have authority to sign on their behalf.
• I understand that I have rights under the Privacy Act 1993 to access and correct any information held about me.